Policies and safeguards

Downloadable policies and compliance framework

ZRST’s policy framework protects children, communities, staff, volunteers, partners, resources and public trust.

This page brings together ZRST’s public policy documents and safeguarding framework for donors, companies, schools, councils, technical partners and public institutions reviewing ZRST’s work.

Governance records, audited accounts and TPIN information are kept on the Governance page. This page focuses on policies, safeguards, conduct, complaints, data protection, fieldwork safety and financial control.

View policy downloads Open governance records

Safeguarding and compliance framework

How ZRST protects people, resources and partner confidence.

ZRST’s road-safety work can involve school children, teachers, traffic wardens, community members, public officials, corporate partners, volunteers, suppliers, field teams and road users. The policy framework defines the standards expected before, during and after programme work.

Children and schools

Safeguarding standards guide ZRST’s work with children, school communities, road-safety clubs, traffic wardens and school-zone activities.

Partner funds and resources

Finance, procurement, anti-fraud and anti-corruption procedures support responsible use of donor, corporate and partner resources.

Staff, volunteers and consultants

Conduct standards guide behaviour, professional boundaries, responsible representation of ZRST and treatment of communities.

Fieldwork and roadside safety

Field guidance helps teams plan safer site visits, roadside observations, school-zone activities, public events and community engagement.

Complaints and incidents

Reporting procedures create a route for concerns, complaints, suspected misconduct, safety incidents and safeguarding issues.

Data and responsible photography

Data, privacy and photography standards support responsible handling of personal information, images, children’s information and public communication.

Policy downloads

Downloadable ZRST policy documents.

These documents support partner review, due diligence, staff orientation, project planning and responsible implementation. Replace any URL only if the filename uploaded to WordPress is different.

Safeguarding and Child Protection Policy Policy for responsible work with children, schools, youth groups, communities and programme participants. PDF Download Anti-Fraud, Anti-Corruption and Whistleblowing Policy Standards for preventing misuse of resources, fraud, corruption, bribery, retaliation and misconduct. PDF Download Conflict of Interest Policy Rules for declaring, managing and recording personal, financial or organisational conflicts of interest. PDF Download Finance and Procurement Procedures Controls for budgeting, expenditure, procurement, payment approval, supporting records and financial accountability. PDF Download Staff, Volunteer and Consultant Code of Conduct Behaviour standards for people representing ZRST in offices, schools, communities, partner meetings and fieldwork. PDF Download Fieldwork, Health, Safety and Roadside Work Guidance Practical guidance for safer roadside activities, site visits, observations, events and field engagement. PDF Download Complaints and Incident Reporting Procedure Procedure for reporting concerns, complaints, suspected misconduct, safeguarding issues and field incidents. PDF Download Data Protection, Privacy and Responsible Photography Policy Standards for data handling, images, consent, privacy, children’s information and public communication. PDF Download Reports and Downloads Centre Public document library for audited accounts, governance records, evidence packs and programme documents. Webpage
Document control note: Public policy documents should show an approval date, version date or review date where available. Signed internal versions may be held separately for formal governance or donor review.

How the policies are used

Policies must guide real decisions, not just sit on a website.

ZRST policies are intended to guide practical decisions in programme design, staff conduct, school engagement, procurement, fieldwork, documentation and partner reporting.

Before work begins

Policies inform risk checks, school engagement, partner roles, budget controls, staff assignments, field planning and consent or communication requirements.

During implementation

Policies guide conduct, safeguarding, procurement, site safety, cash or payment controls, responsible photography, participant protection and incident reporting.

During reporting

Policies support accurate records, careful handling of personal data, responsible public claims, proper credit to partners and transparent reporting.

During due diligence

Policies help donors, companies, councils and technical partners assess whether ZRST has appropriate controls for the type of work being proposed.

Policy review and due diligence

Partners may request additional policy or compliance information where relevant.

Public versions of key ZRST policies are provided for transparency. Project-specific records, signed versions, internal registers, incident records or donor-specific compliance files may be handled through formal review where appropriate.

Safeguarding note: Any concern involving children, vulnerable people, misconduct, fraud, misuse of resources or unsafe field practice should be raised promptly through ZRST’s complaints and incident reporting procedure or through the formal contact route.
Contact ZRST View reports and downloads