Work Related Road Policies

Roads are essential to our everyday lives, and to our economic prosperity. We all use the roads in some way, by driving, riding, walking or travelling as a passenger, and we depend on them to obtain goods and services. Unfortunately, this comes at a price, which includes people being killed and injured.

However, road deaths and injuries are not inevitable. Work-related road accidents are much more expensive than many employers realise. The cost is much more than the garage bill for your vehicle and much less might be covered by insurance than you have assumed.

Does your organisation need to manage fleet safety?
–Does your organisation operate vehicles for work?
–Do your employees drive for work purposes?
–Do employees or others drive on your premises?
–Do you provide employees with personal vehicles?
–Do you contract transport services?

If the answer is “yes“ to any of the above, executive management are responsible for ensuring appropriate systems and controls are in place and that they are operating effectively.


Some items cannot be covered by insurance and the following is a list of items you may find you have to cover yourself:

• Loss of company reputation and contracts
• Fines and costs of prosecution
• Damage to products/ plant/ building and equipment
• Staff down time for medical appointments/attendance at court etc
• Replacement staff costs and sick pay
• Loss of production or production delays
• Increased insurance premiums and excess
• Excess on a claim
• Offenders’ own legal fees
• Claims from third parties
• Accident investigation and paperwork
• Repairs to damaged equipment
• Alternative transport for repair duration
• Inconvenience
• Re-delivery
• Management and administrative time.

Its best not to have a crash in the first place – and other employers have proved that some simple measures any firm can take will make one much less likely. The benefits of a Work Related Road Safety Policy include:

• Reduced accident losses
• More effective vehicle use
• Less down time
• Improved safety culture
• Improved public image
• Higher staff morale
• Lower insurance premiums
• Lower transport costs
• Defence against criminal prosecutions and civil litigation
• Improved business performance

The provision and cost of commercial motor insurance is based on an assessment of individual risk. The more likely you are to make a claim, and the higher its value, the higher your premium will be. Insurers consider a wide range of factors when assessing the likelihood of your making a claim, including the number, type and value of vehicles to be insured, the cover required, what the vehicles will be used for, and the experience and qualifications of the drivers. Many of these risks can be managed to help you reduce costs. Your firm’s claims history over the last three to five years will also be a good indicator of your future road safety performance. Accordingly, insurers will take into account the number and value of your past claims when calculating your premium. However, the frequency and especially the value of claims is not entirely predictable. Therefore, an Underwriter’s decision will also be influenced by other risk features, including your company’s approach to risk management. Insurers know that generally, organisations with effective risk management measures in place have the lowest incident rates.

Even for larger organisations, knowing where to start accessing either practical road safety training or management process training can be a headache with a limited number of providers to choose from.

The Zambian Road Safety Trust is able to offer training to you and your company, with specific sessions tailored towards drivers and their managers, and are delivered at your offices during working hours.

The content of each can be tailored to your company’s particular needs as required. The contents are as follows:

Road safety statistics – what’s latest accident statistics, the financial cost of accidents?
Drive stress and attitude – how these affect driving performance and risk levels
Driver surveys – understanding the common and shared causes of driving frustration
Speed – why do people speed? What are the consequences of excessive and inappropriate speed?
Go through a sample company Work Related Road Safety Policy and Questionnaire

TAKE A SURVEY Work Related Road Safety Policy Questionnaire

Please contact us: or call us on +260 953 736461 / +260 961475610